Repeat Order Risk After Salesperson Leaves
Repeat orders need fresh authority and document checks when the original salesperson disappears.
Buyer-file control guides VIII
Focused trade risk guides in this section. Use the list to move from the broad topic to the exact supplier, payment, shipment, or import document question.
Third-Party Payer for Supplier Invoice
A third-party payer should be mapped to the buyer, supplier, invoice, and order before funds move.
Supplier Refuses Bank Account Proof
A refusal to support bank details should trigger escalation before deposit or balance payment.
Proforma Invoice Issuer Differs From Manufacturer
Different invoice issuer and manufacturer names need a relationship note before the buyer approves the order.
Raw Material Origin Statement Before Production
Material origin statements should be collected before production when origin or forced-labor risk matters.
Pre-Shipment Sample Retained at Factory
A retained sample can support disputes only if the buyer controls labeling, photos, and storage evidence.
Mixed FBA and Wholesale Carton Labels
Mixed label programs need carton-level mapping before shipment or warehouse receipt.
Forwarder Changes Pickup Warehouse
A pickup warehouse change should be approved against goods, ownership, release status, and forwarder authority.
Export Declaration Value Differs From Commercial Invoice
Export declaration and commercial invoice values should be reconciled before the shipment file closes.
Supplier Requests Cash Discount Off Invoice
Off-invoice discounts can confuse value, payment, and margin records unless the buyer documents them.
Customs Broker Asks for Product Use Case
Product-use answers should come from specs, customer use, and supplier data instead of quick guesses.
Certificate Expiration Before Shipment Release
Expired certificates should be reviewed before release, especially when customers or regulators rely on them.
Repair Warranty Parts No-Charge Invoice
Warranty parts with no charge still need value basis, purpose, and shipment records.
Spare Parts Packed Without Invoice Line
Spare parts inside cartons should appear in invoice or packing records before the shipment moves.
Supplier Declares Accessories Separately
Separate accessory declarations should match the SKU, kit, invoice, and customs description strategy.
Production Batch Photos Without Date
Production photos need date, batch, product, and supplier context before they support release decisions.
Loading Video Missing Container Seal Number
A loading video should show container, seal, carton count, and time context to support shipment evidence.
Consignee Change After Booking Confirmation
Consignee changes after booking need broker, forwarder, invoice, and warehouse alignment.
Order Cancellation Cost Evidence Before Settlement
Cancellation costs should be supported by material, labor, tooling, and production evidence before settlement.
New Distributor Hides End-User Name
Distributor orders with hidden end users need screening, product-use, and destination review before commitment.