Supplier Sends New Tax Registration After Deposit
A new tax registration after deposit needs a written link to the approved seller, invoice, and bank route.
Buyer-file control guides IX
Focused trade risk guides in this section. Use the list to move from the broad topic to the exact supplier, payment, shipment, or import document question.
Contract Stamp Belongs to an Affiliate
An affiliate stamp should be mapped to authority, invoice issuer, factory role, and payment beneficiary.
Supplier Uses a Shared Export License Holder
A shared export license holder can work only when the seller, exporter, and payment route are clear.
Salesperson Requests Payment Through a Personal Assistant
Payment instructions passed through an assistant need independent confirmation before funds move.
Old Company Name Appears on Bank Advice
Old company names on bank advice should be linked to registration history and invoice responsibility.
Supplier Sends Two Business Licenses for One Order
Two licenses in one file require role mapping before the buyer treats the supplier as verified.
Manufacturer Name Appears Only on Carton Marks
A manufacturer name on carton marks should be reconciled with invoice, inspection, and certificate records.
Supplier Changes English Name Before Final Invoice
A changed English name can affect payment, broker records, and supplier identity if it lacks a name-history note.
Related Factory Appears in Inspection Photos
Factory names seen in inspection photos should be matched to the approved production address and seller role.
Supplier Refuses to Put Legal Name on PI
A PI without the legal seller name weakens payment proof, broker files, and dispute handling.
Deposit Receipt Shows Short Amount After Bank Fees
Short deposit receipts need an agreed bank-fee treatment before production or balance payment.
Final Invoice Adds Handling Fee After Inspection
Late handling fees should be tied to a contract basis, service record, and payment approval.
Payment Purpose Wording Does Not Match PI
Payment-purpose wording should connect clearly to the PI, PO, invoice number, and goods description.
Split Payment Across Two Beneficiaries
Split beneficiary payments need a role map and supplier acknowledgement before either wire is released.
Supplier Asks to Net Credit Against Freight
Supplier credits applied to freight should be separated from product value and claim settlement.
Advance Payment for Raw Material Price Lock
Material price-lock advances need material evidence, supplier obligation, and refund terms.
Balance Payment Before Rework Photos
Balance payment should wait until rework evidence matches the defect list and inspection scope.
Invoice Currency Differs From Contract Currency
A currency change should be approved with exchange basis, bank route, and value effect before payment.
Supplier Issues Receipt Without Invoice Number
Receipts without invoice numbers should be linked to PI, PO, amount, and bank advice before file closeout.
Refund Promise After Cancelled Sample Order
Sample-order refunds need amount basis, bank route, fee treatment, and closure dates.
Forwarder Booking Uses Supplier Trade Name
Forwarder bookings should use names that can be traced to the seller, shipper, and invoice file.
Warehouse Finds Extra Cartons Not on Packing List
Extra cartons need contents, value, ownership, and receiving treatment before the warehouse accepts them.
Supplier Changes Palletization After Quote
Palletization changes affect freight, warehouse handling, damage risk, and delivery appointment records.
Container Loading Photos Show Mixed PO Numbers
Mixed PO numbers in loading photos require carton mapping before payment, claim, or warehouse receipt.
Delivery Appointment Missed Because Carton Data Changed
Carton data changes should reach the warehouse before the appointment, not after missed delivery fees appear.