Bank Confirmation Uses Branch Nickname
Branch nicknames on bank confirmations should be matched to beneficiary, account country, and supplier legal name.
Buyer-file control guides XI
Focused trade risk guides in this section. Use the list to move from the broad topic to the exact supplier, payment, shipment, or import document question.
Proforma Signed by Sales Agent Without Title
A PI signed by a sales agent needs authority evidence before deposit or contract reliance.
Factory Audit Report Lists Another Owner
Factory audit owner names should be reconciled with the seller, production site, and claim responsibility.
Quotation Uses Brand Name Instead of Legal Seller
Brand-name quotations should be tied to the legal seller before buyers approve price or payment route.
Supplier Asks to Remove Factory Address From PI
Removing a factory address from a PI can weaken production, inspection, and claim evidence.
Supplier Sends Payment Link After Wire Instruction
Payment links sent after wire instructions should trigger beneficiary and fraud-control checks.
Invoice Discount Hidden in Chat
Discounts negotiated in chat should appear in invoice, credit, or payment records before finance acts.
Supplier Requests Deposit Before Sample Return
Deposits before sample return need sample status, ownership, and approval records.
Balance Invoice Deducts Unapproved Sample Cost
Sample-cost deductions on balance invoices should match prior approval and accounting records.
Supplier Uses New Bank SWIFT Code
A new SWIFT code should be checked against beneficiary, bank country, and prior payment records.
Warehouse Receipt Uses Short SKU Code
Short SKU codes on warehouse receipts should be mapped to PO, invoice, carton, and customer records.
Forwarder Uses Old Pickup Contact
Old pickup contacts can cause release, schedule, and cargo-control errors unless updated before pickup.
Packing List Shows Master Carton Only
Packing lists that show only master cartons need inner quantity and SKU mapping before shipment.
Container Seal Number Changed After Loading Photo
Changed seal numbers after loading photos need a clear reason and final transport-document match.
Pallet Labels Hide Carton Count
Pallet labels should not replace carton-count and SKU-level packing evidence.
Forwarder Invoice Adds Storage Before Arrival
Storage charges before arrival should be traced to route, handoff, and document timing.
Broker Entry Summary Uses Wrong Model Code
Wrong model codes on entry summaries should be corrected against invoice, SKU, and product records.
Origin Label Uses Abbreviation
Origin abbreviations should be checked before printing or shipment when marking clarity matters.
Broker Asks Whether Kit Is Set or Parts
Kit-versus-parts questions need component lists, retail packing photos, invoice wording, and product use notes.
Importer Number Missing From Broker Profile
Missing importer numbers should be fixed before entry support depends on old broker data.
Certificate Lab Name Differs From Report Header
Different lab names on certificates and reports should be reconciled before buyers rely on them.
Test Report Photo Does Not Match Current Color
Old report photos should be checked when current goods use a different color, coating, or material finish.
Warning Label Translation Changed by Supplier
Supplier-changed warning translations should be reviewed before printing and shipment.
Manual Lists Voltage Not in Spec
Voltage details in manuals should match spec sheet, label, invoice description, and test records.
Reorder Uses New Mold Cavity Without Note
New mold cavities on reorders should be tied to dimensional checks, sample evidence, and claim records.